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GDPR information
GEMINI THERAPIES - PRIVACY NOTICE
DATA PROTECTION (GDPR 2018) – KEEPING YOUR INFORMATION SECURE
THE GDPR is a new EU regulation aimed at strengthening data protection for UK/EU citizens, ensuring transparency about what personal, confidential or sensitive data e.g name and address or personal details , is collected by businesses and other organisations. It covers things like any session records, information, text messages or emails we exchange.
When you become a therapy client it is necessary for me to record certain details about you to help with the therapy process, therefore the following statement and policies are here to reassure you.
Why do I need to record your information?
During the therapy process I collect brief information about why you are using the service; contact details; a small amount of wider health/life information, alongside brief notes on the session. This information allows me to provide an effective therapy service to you, ensuring I am equipped with the information I need for our work together.
I do not send newsletters or marketing and your contact details are solely for the purpose of arranging appointments and security.
How long will your information be kept for?
Your information is stored only as a paper record, which is held securely stored in a locked file box for 10 years. My insurers require me to keep your records for a similar amount of time, in the event of a claim being filed. If you are a child under the age of 17, your data will be held until your 25th birthday. If you are 17 years old then your records will be held until you are 26 years old. If you are an adult, aged 18 years and over, your records will be held for ten years, from the date of your last treatment session.
Please be assured that other than contact details and an outline of why you came to see me, very few other details are kept. Paper records will be incinerated and any electronic data such as emails or text messages, deleted.
Under the GDPR you do not have a right to ‘erasure’ before the length of the required retention term, but you do have a right to ask for your data to be anonymised. This request can be made in writing to me.
Confidentiality
Everything we talk about during our sessions is strictly confidential between you and me. There are two exceptions to confidentiality: In order to safeguard you and the people around you, if you were to disclose that you were going to harm yourself or others, then under my ‘Duty of Care’ I am obliged by law to inform the relevant authorities. This is to support you to live well, and I would always aim to discuss this with you prior to contacting anyone. Secondly, if I were issued with a police warrant or court order for your information, by law I would also have to provide them with your information. Again, please be reassured that any notes kept are minimal.
Sharing of personal information
I do not pass on your details to a third party. I do not send newsletters, marketing emails or offers. Visiting my website does not require Cookies nor third party analytics.
